Every summer, our university becomes a home away from home to multi-day conference guests, summer program participants, and sports & academic camps.
An Ideal Combination
Academic Camps, Sports Camps, and Summer Conferences all find a home in our Newark Campus. Residence Halls can accommodate large groups and can be redesigned as suites. Access to sports fields, sports complexes, open lawns, auditoriums, classrooms, labs, and theaters make planning work and leisure time easy. Mix and match dining options with our full catering services or dining hall style convenience.
Summer Housing Forms and FAQs
Summer Conference Housing Documents and Forms
The University of Delaware Conference Services (UDCS) operates a total of 6 residence halls to meet your summer housing needs. We also offer full and partial meal plans at our North Campus Dining Hall. We invite you to learn more about our residence hall features and amenities by downloading the following documents.
Please use the following forms to complete your Housing requests.
What campus housing arrangements are provided for summer programs?
Participants for summer programs are housed on the Laird Campus at the University of Delaware.
Room choices are BASED UPON AVAILABILITY
- Room Option 1: Single Suite-these are 2 separate rooms with 1 bed per room with a shared bathroom.
- Room Option 2: Double Suite- these are 2 separate rooms with 2 beds per room with a shared bathroom.
Housing request forms are date stamped upon receipt and rooms are then assigned on a first come first serve basis. The University does it’s best to accommodate preferences but is always tight on space and cannot always honor first choices.
All dorms are air-conditioned, furnished with a desk, chair, wardrobe, dresser, and overhead lighting. They have twin beds with an extra-long mattress (80”). The housing office does NOT provide linens. All rooms are cable ready and will connect you to approximately 55 cable stations, should you decide to bring a TV and all cords associated. Pay per use laundry facilities are located in all residential buildings—quarters, as well as flex points, will operate these machines. There are also general use kitchens with refrigerators on each floor (some floors may not be in use for the summer)
A housing application with related pricing will be sent to all group planners. Please note that these housing costs represent just the rate for the room per person per night. Check-in and check-out dates need to be strictly adhered to as the custodial staff must get in and clean the room for the next guest checking in.
You will NOT need a UD ID card to enter the dorms. Upon arrival, check in at the Christiana Commons Lobby. Check-in begins at 3 p.m. unless arrangements for an earlier time have been made. You will get room keys and access card at check-in.
How do I register and pay for housing?
Completed housing application should be emailed directly to Cathy Matthews, our housing manager, as soon as possible. Contact her at this address.
When will I be notified of my housing assignment?
Housing for your event is arranged through UD Conferences Services. Once Conference Services has received the majority of housing contracts they will place groups accordingly. You will receive an email with detailed information in the late Spring.
What do most people do for meals or food?
All programs have the option of purchasing dining hall meals through their summer housing manager or event manager. We also have the POD (Provisions on Demand) available with limited hours on Laird Campus in the Pencader Building. Please ask for details.
Main Street also offers a vast array of dining choices as well as small grocery, convenience, and drug stores within walking distance.
What is the parking situation for residents and commuters?
For those living on campus, parking is available near the dorms on Laird (North) Campus. While it is about a 15 minute/1.25 mile walk to, participants may choose to purchase a permit which would allow you access to lots closer to the venue you will be using. Please go to the Parking Services Website to obtain parking passes.
Visit Parking Services to view lot locations and other types of available permits and pricing. Summer Programs are not eligible for Grey Passes.
Is there a UD Shuttle Bus?
Yes, UD has free shuttle buses that run from the various locations on-campus. The summer bus schedule and route has not been posted yet but once it has, you can pinpoint exact locations of where you can get on and off the buses and that will be close to your dorms and classrooms. Click here for shuttle bus information.
How do I travel to the University of Delaware by air or car?
Arriving via Baltimore/Washington International (BWI) or Philadelphia International (PHL) airports will be equally convenient. PHL is approximately one hour north and BWI one hour and 15 minutes south of the I95 exits to campus. Choose travel to/from the airport that best suits your flight times and finances. Amtrak train service runs full service to Wilmington, Delaware with limited service directly to Newark, DE.
For travel from the airports or train stations, we suggest Delaware Express at 800.648.5466. Delaware Express’ one-way shuttle from PHL ($45 without tip) is significantly less expensive than the shuttle from BWI ($138 WITH tip and tolls) due to their expanded fleet for the PHL-UD run. Mention that you are a UD student for an approximate 5% discount. You do not need to show an ID to get this discount.
There are several rental car companies located near campus: Hertz and Enterprise.
Do you recommend having a car while on campus?
Cars can be helpful for things like larger grocery store shopping, department and mall shopping and weekend trips; otherwise, all essentials can be found within walking distance. There is plenty to do on Main Street so you shouldn’t feel the need to escape to find entertainment. The UD fitness center and pool are available on campus for a fee ($10.00 per day), and tennis and basketball courts are also close by.
What type of weather should I expect in Delaware in the summer?
Expect generally humid mornings with afternoon temperatures in the mid-high 80’s. You should have comfortable evening temperatures; pack for occasional rain.
What else might I pack or plan to purchase on Main Street upon arrival?
- Sheets (twin xl)
- Reading lamp
- Surge protector
- Shampoo, soap, and other toiletries
- Laundry basket & detergent
- Bathroom cleaning supplies
- Toilet paper (although you can get more from the Commons Front Desk)
Is there a map showing the campus housing area?
Download a map of the Laird Campus here.
Ready to get started planning your event?
Contact one of our personal event managers.
University of Delaware Conference Services
Clayton Hall Conference Center
100 David Hollowell Drive, Newark DE 19716
Goodstay Conference Center and Arsht Hall
2600-2800 Pennsylvania Ave., Wilmington DE 19806
The Virden Retreat Center
700 Pilottown Road, Lewes DE 19958